Staffing Platform Built for Healthcare Complexity
Complete platform for locum doctors, nurses, allied health, and pharmacists. Automated compliance, shift scheduling, and candidate engagement—all under your brand.
Trusted by healthcare staffing agencies placing 10,000+ shifts per month
Healthcare Staffing Is Different
Medical recruitment has unique challenges that generic staffing software can't handle. You need a platform built for healthcare from day one.
Complex Compliance Requirements
AHPRA registration, immunization records, BLS/CPR certifications, medical indemnity insurance, Medicare provider numbers, Working with Children checks—tracking it all manually is impossible.
Multiple Classifications
GPs, specialists, RNs, ENs, physios, OTs, pharmacists—each with different qualification requirements, pay structures, and compliance needs. Generic software treats everyone the same.
Urgent Shift Fill Requirements
Hospital calls at 5pm needing overnight cover. Practice manager texts Saturday morning about Monday sick leave. You need to notify and book qualified candidates FAST.
Location & Commute Distance
A doctor in Sydney CBD won't drive to Penrith for a 4-hour shift. Location-based matching isn't optional—it's essential for healthcare logistics.
High & Variable Rates
Locum rates range from $80-$250/hour depending on specialty, location, and urgency. Manual rate negotiation wastes hours and leaves money on the table.
Shift-Based Work Patterns
Healthcare isn't 9-5. It's 2-hour shifts, 12-hour shifts, overnight cover, weekend rotations, and after-hours clinics. Your software needs to handle this complexity.
Built for Medical Staffing Agencies
Every feature designed around the realities of healthcare recruitment.
Classification-Based Compliance
Set mandatory certificates per classification. GPs need AHPRA + medical indemnity. Nurses need AHPRA + immunizations. Physios need AHPRA only. System blocks registration if requirements aren't met.
Auto-Expiry Reminders
Progressive reminders before certificate expiry. Candidates get email alerts. You see at-risk staff in your dashboard. Never get caught with expired AHPRA registrations.
Shift-Based + Permanent Roles
Post locum shifts (multiple dates under one job) AND permanent placements on the same platform. Perfect for hybrid agencies doing both temp and perm.
Geo-Targeted Alerts
Post a hospital shift in Parramatta, set 25km notification radius. Only notify GPs within commuting distance. Reduces irrelevant applications by 80%.
Urgent Boost Notifications
Hospital calls at 5pm needing overnight RN cover? Click 'Boost' on the shift. Qualified candidates within your radius get instant email alerts. Fill urgent shifts in under 2 hours.
Rate Negotiation System
Candidates bid on shifts, you counter-offer. Negotiate rates transparently until agreement. Save 15-25% on shift costs while maintaining quality.
Purpose-Built for Every Healthcare Specialty
Each vertical has unique needs. We've built for all of them.
Locum Doctors
GP locums, hospital doctors, specialists
Challenges:
- •High rates ($100-$250/hour) require negotiation
- •AHPRA + medical indemnity + Medicare provider number tracking
- •Rural/remote location challenges (need wider radius)
- •Last-minute cancellations and urgent fills
Features:
- Rate negotiation saves $50-$100 per shift
- AHPRA tracking with expiry reminders
- Flexible radius targeting (set any distance)
- Urgent boost for same-day fills
Fill GP locum shifts 40% faster
Nursing
RNs, ENs, aged care, hospital nursing, disability support
Challenges:
- •High volume (200+ shifts per week common)
- •Multiple nursing classifications (RN, EN, AIN, etc.)
- •Shift patterns: 8-hour, 12-hour, split shifts
- •Aged care vs. hospital compliance differences
Features:
- Bulk shift creation (post 50 shifts in minutes)
- Classification-based filtering (RN only, EN only)
- Weekly digests keep 200+ nurses engaged
- Tier system (premium nurses see all shifts first)
Manage 200+ nurse shifts per week with 2-person team
Allied Health
Physios, OTs, speech therapists, radiographers, dietitians
Challenges:
- •15+ different allied health roles, each with unique requirements
- •Mix of clinic-based, hospital-based, and home-visit work
- •AHPRA registration for some roles, association membership for others
- •Equipment needs (physio gear, OT assessment kits)
Features:
- 15+ allied health classifications pre-configured
- Custom certificate rules per classification
- Location + specialty filtering
- Equipment tracking (coming soon)
Track compliance for 15+ allied health roles automatically
Pharmacy
Locum pharmacists, retail pharmacy cover, hospital pharmacy
Challenges:
- •Retail pharmacy cover (sick leave, holidays)
- •Hospital pharmacy shifts (specialized)
- •AHPRA registration + immunization training
- •Short-notice fills (pharmacy manager calls at 8am for same day)
Features:
- Urgent boost for same-day pharmacy cover
- AHPRA + immunization cert tracking
- Rate negotiation (retail vs. hospital rates differ)
- Geo-targeting (pharmacists won't travel 50km)
Book pharmacy locums in under 2 hours
Hirepad vs. Generic Staffing Software
| Feature | Hirepad | Generic Software |
|---|---|---|
| AHPRA Registration Tracking | Certificate tracking + auto-reminders | Not supported |
| Classification-Based Compliance | Different rules per role | Generic tracking only |
| Shift-Based Booking | Multi-shift jobs + fast workflow | Not designed for shift work |
| Geo-Targeted Notifications | Custom radius targeting | Manual email lists |
| Urgent Boost Notifications | Instant alerts for same-day fills | Not supported |
| Rate Negotiation | Bidirectional negotiation | Fixed rates only |
| Healthcare-Specific Workflows | Built for medical staffing | Generic ATS |
| Monthly Cost | Scales with growth | $1,500 - $5,000+ |
Start Managing Healthcare Staff Better
Pricing that scales as you grow. Built for healthcare agencies of all sizes. 14-day free trial.
No credit card required • Setup assistance included • AHPRA compliance built-in
Healthcare Staffing FAQs
Can I manage both locum shifts and permanent placements?
Yes! This is a core feature. Use 'shift mode' job types for locum/temp work (fast booking workflow) and regular job types for permanent roles (full ATS pipeline with interviews). Both display on your job board.
What healthcare roles does Hirepad support?
All of them! Pre-configured classifications for GPs, specialists, RNs, ENs, AINs, physios, OTs, speech therapists, radiographers, pharmacists, and more. You can also create custom classifications for niche roles.
How do urgent shift boosts work for healthcare?
Click 'Boost' on any shift. Choose filters (e.g., 'RN + 20km radius + opted in for urgent alerts'). System sends instant email to qualified candidates. Average response time: under 2 hours.
Can candidates see shifts for multiple classifications?
Yes. A candidate can register as both an RN and an EN, or a GP and a Specialist. They'll see shifts for all their classifications.
Do you support immunization record tracking?
Yes. Set 'Immunization Evidence' as a required certificate for nursing roles. Candidates upload proof of Hep B, MMR, Varicella, etc. System tracks expiry dates and sends reminders.
What if a hospital wants to approve candidates before booking?
Enable the client portal for that hospital. They can log in, search your candidate database, and approve/decline specific healthcare workers for their facility. You then only show approved candidates for their shifts.
Can I set different rates for hospital vs. GP practice shifts?
Yes. Each shift has its own rate. You can also enable rate negotiation where candidates bid lower (e.g., '$90/hour instead of $100') to increase their booking chances.
Ready to Transform YourStaffing Operations?
Join agencies managing thousands of shifts with automated compliance, self-service portals, and complete visibility.
14-day free trial • No credit card required