Keep Candidates Engaged & Informed
Automated weekly/monthly shift alerts, urgent boost notifications for hard-to-fill roles, and custom announcements—all with smart candidate filtering and engagement tracking.
Scheduled Alerts
Automated alerts to keep candidates informed
Weekly Locum Shifts
ActiveMon, Jan 15 at 9:00 AM
1,247
98.2%
34.5%
High
Urgent Weekend Coverage
SentJan 12, 2024
89
100%
67.2%
High
Monthly Pharmacy Opportunities
ActiveFeb 1, 2024 at 8:00 AM
3,421
97.8%
28.3%
High
12
Total Alerts
4,657
Emails Sent
98.1%
Avg Delivery Rate
Great Candidates Ghost When You Don't Keep in Touch
You have 200 registered nurses in your database. A hospital shift opens up. But you're manually copy-pasting emails, missing candidates outside business hours, and hoping someone checks their portal.
Manual Email Lists
Copy-pasting candidate emails into BCC fields. No tracking, no personalization, no automation.
Candidates Forget About You
Without regular engagement, candidates move on to agencies that stay in touch.
No Visibility
Did anyone open your email? Did they click? You have no idea if your messages are working.
Automated Email Campaigns + Urgent Shift Boosts
Schedule weekly/monthly alerts to keep candidates engaged with upcoming opportunities. When urgent shifts come in, send instant "boost" notifications to filtered candidates who've opted in for urgent alerts.
Create New Alert
Scheduled Alert
Boost
Announcement
Weekly & Monthly Shift Digests
Set it and forget it. Candidates get regular emails showing upcoming shifts that match their profile.
How It Works:
Create Alert & Set Schedule
Choose weekly or monthly. Pick day of week and time (e.g., 'Every Monday at 9am').
Filter Your Audience
Target specific types, classifications, tiers, tags, employment status, or location radius.
Customize Content (Optional)
Add custom subject line, preview text, and personalized message with variables like {{candidateName}}.
Activate & Track
Alert runs automatically. Dashboard shows delivery rate, open rate, click rate, and candidate engagement over time.
Weekly Locum Shifts
Schedule
Next Run
Mon, Jan 15, 2024 at 9:00 AM
Shows shifts for the next 7 days
Alert will automatically send to 247 qualified candidates every Monday at 9:00 AM
Weekly Upcoming Shifts
Every Monday at 9am, send candidates a digest of shifts available in the next 7 days
Perfect for: High-volume shift work (nursing, hospitality, pharmacy)
Monthly Upcoming Jobs
First of the month, send permanent/contract opportunities for the next 30 days
Ideal for: Permanent placements with longer hiring cycles
Key Benefit
Candidates stay engaged even when you're not manually reaching out. Reduces ghosting by 60-70% compared to no regular communication.
Urgent "Boost" Notifications
Hard-to-fill shift? Send instant email alerts to qualified candidates who've opted in for urgent notifications.
Boost Shift Notification
Emergency Medicine Shift
Mon, Jan 15 • 9:00 AM - 5:00 PM • Hospital A
Subject:
Urgent Shift Available - Emergency Medicine
Preview:
Immediate GP opportunity - request now!
Hi Sarah,
We have an urgent shift opportunity...
47 candidates will receive this boost
Boost Workflow:
1. Click 'Boost' on Any Shift
From your scheduler or shift list, click the boost button to instantly notify candidates.
2. Customize Message
Write a compelling subject line, preview text, and custom message. Use variables like {{shiftDate}}, {{shiftTime}}, {{companyName}} for personalization.
3. Filter Audience
Target by location (e.g., 25km radius), classifications, tiers, tags, or employment status. See live candidate count preview.
4. Send & Track
Boost sends within 5 minutes. Only goes to candidates who opted in for urgent notifications.
Smart Filtering
System automatically excludes candidates who've already applied, aren't registered, or don't match the shift's tier visibility rules.
Precision Targeting—No More Spam
Only send to candidates who actually want and qualify for the opportunity.
Location + Radius
Set a location and radius (e.g., '25km from Sydney CBD'). Only notify candidates within commuting distance.
Classifications
Target specific qualifications (Registered Nurse, General Practitioner, Veterinary Surgeon, etc.)
Tiers
Your tier system controls shift visibility. Alerts respect tier rules—Tier 1 sees all shifts, Tier 2 only sees shifts 7+ days out.
Tags
Custom tags (VIP, New Starter, Reliable, etc.) for segmentation. Target your best performers or re-engage inactive candidates.
Employment Status
Filter by contractor, employee, volunteer, or intern status to match job requirements.
Types
Job types (Locum Doctor, Permanent Nurse, Temp Pharmacist, etc.) ensure candidates only see relevant opportunities.
Example: Targeted Boost
Scenario: Urgent locum GP shift in Melbourne CBD
Filters Applied:
- •Location: Melbourne CBD, 30km radius
- •Classification: General Practitioner
- •Type: Locum Doctor
- •Tier: Tier 1 & Tier 2 (can see urgent shifts)
- •Urgent notifications: Opted in
Result: 47 qualified candidates notified within 5 minutes. 12 applications within 2 hours.
Personalized Messages That Get Responses
Use dynamic variables to make every email feel personal—without manual work.
Available Variables:
{{candidateName}}→ John DoeFull name of the candidate
{{firstName}}→ JohnFirst name only
{{siteName}}→ MedStaff AustraliaYour company/agency name
{{shiftTitle}}→ Registered NurseJob/shift title
{{companyName}}→ City General HospitalClient company name
{{shiftDate}}→ Mon, 15 Jan 24Formatted shift date
{{shiftTime}}→ 7:00 AM - 7:00 PMShift time range
Example Message:
Subject:
Urgent Shift Available - Melbourne CBD
Preview Text:
Immediate GP opportunity - request now!
Message:
Hi {{firstName}},
We have an urgent shift opportunity at {{companyName}} that matches your profile perfectly!
Position: {{shiftTitle}}
Date: {{shiftDate}}
Time: {{shiftTime}}
Request now to secure your spot—this is a high-priority fill.
Variables are automatically replaced with real candidate and shift data
Know What's Working
Track delivery, open, and click rates for every alert. See which messages drive applications.
Emails Sent
Total number of email notifications delivered
Delivery Rate
Percentage successfully delivered (vs. bounced)
Open Rate
Percentage of candidates who opened the email
Click Rate
Percentage who clicked through to view shifts
What You Can Track:
Custom Announcements & Updates
Send one-off messages for policy updates, holiday schedules, or company news.
Policy Updates
New timesheet policy? Send an announcement to all active candidates with details.
Holiday Schedules
Notify candidates about office closures, holiday pay rates, or seasonal demand.
Company News
Celebrate milestones, introduce new services, or share success stories.
Schedule or Send Immediately
Announcements can be scheduled for future dates (e.g., "Send on June 1st at 9am") or sent immediately as one-off messages.
Real-World Scenarios
Healthcare Staffing
Weekly Locum Doctor Digest
Challenge:
200+ locum doctors registered, but only 30% check the portal regularly
Solution:
Set up weekly Monday 9am alert showing all upcoming locum shifts for the next 7 days. Filter by GP classification only.
Result:
Portal login rate increased from 30% to 75%. Shift fill rate improved by 40%.
Nursing Agency
Urgent Night Shift Boost
Challenge:
Hospital calls at 5pm needing overnight RN for 11pm-7am shift
Solution:
Click 'Boost' on shift, filter to RN + 15km radius + Tier 1/2 + opted in for urgent alerts. Send within 5 minutes.
Result:
12 applications within 2 hours. Shift filled by 7pm.
Veterinary Recruitment
Monthly Permanent Opportunities
Challenge:
Permanent vet placements need consistent candidate pipeline
Solution:
Monthly alert (1st of month) showing permanent vet roles for next 30 days. Targets vet surgeons only.
Result:
Permanent job applications up 3x. Candidates report feeling 'in the loop.'
Pharmacy Staffing
Re-Engagement Campaign
Challenge:
150 registered pharmacists haven't logged in for 3+ months
Solution:
Custom announcement: 'We Miss You! Here's What's New' with links to recent shifts and updated benefits.
Result:
65 pharmacists re-engaged. 18 new applications within one week.
Generous Email Limits—Scale With Confidence
Email automation included in all plans with generous monthly allowances
Starter Plan
Most PopularBusiness Plan
High VolumeHow Email Counting Works:
Each email sent counts toward your monthly limit. For example, if you send a weekly alert to 200 candidates, that's 200 emails. A boost notification to 50 candidates is 50 emails. Most agencies on the Starter plan use 3,000-6,000 emails per month with regular weekly alerts and occasional boosts.
Frequently Asked Questions
Marketing Works Better With...
These features enhance your candidate engagement
Candidate Portal
Candidates manage notification preferences and browse shifts directly—alerts drive them to your portal.
Learn more →Shift Scheduling
Boost button is built into the scheduler—send urgent notifications with one click.
Learn more →Job Board
Email alerts drive traffic to your public job board where candidates can see all opportunities.
Learn more →Ready to Transform YourStaffing Operations?
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